Document Controller

Permanent @Garniche Jobs London in Administration
  • London View on Map
  • Post Date : June 22, 2022
  • Apply Before : July 23, 2022
  • Salary: £0 - £3500000
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Job Detail

  • Career Level Manager
  • Experience Fresh
  • Industry Development
  • Qualifications Certificate

Job Description

ROC MEP are a specialist contractor providing a full Mechanical and Electrical solutions throughout the UK.

We are now looking to add to our team and are seeking an experienced Document Controller to join us based onsite around Central London.

The ideal candidate will also come from a Mechanical and/or Electrical background but all will be considered.

Document Controller Specifics:

* The ‘Document Controller’ is responsible for the monitoring and distribution of incoming and outgoing tender and project information from/to clients, consultants, and the supply chain (sub-contractors/suppliers).

* Organise and download project documentation from clients portal and file to ROC internal document library/management system, separating into mechanical, public health, and electrical disciplines, liaising with project teams

* Complete project timesheets (Delaney Cloud) on Monday’s and issue to Project Managers.

* Update ‘Project Dashboard’ document weekly / fortnightly.

* Book in inductions for new starters.

* Scan and save inductions on to the project folder.

* Booking in deliveries

* Prepare and submit RFI’s and Technical Submittals, using information received from project teams, in line with procurement programme requirements.

* Keep project schedules up to date for RFI’s, Technical Submittals, RAMS and any other project specific schedules.

* Email correspondence to be saved down as directed by management.

* Fill in monthly project allocations for project costing.

* Keep project delivery schedule up to date and assist project team with chasing back orders.

* Assist Projects Director/Contracts Manager/Project Manager in populating and issuing project trackers on a weekly basis during project construction phase.

* Assist with the implementation, development, and training of ROC personnel on internal PM/EDMS (Project Management/Electronic Document Management System). Document Controller will be the main point of contact for all ROC personnel for setup and understanding of the Document Management elements of the EDMS.

* The Document Controller’s line manager is the Projects Director/Contracts Manager. Liaise and agree all site requirements and attendances with your line

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