Estates Coordinator

Permanent @Garniche Jobs London in Property Services
  • London View on Map
  • Post Date : February 23, 2023
  • Apply Before : April 21, 2023
  • Salary: £0 - £45000
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Job Detail

  • Job ID 1261106
  • Career Level Manager
  • Experience Fresh
  • Industry Development
  • Qualifications Certificate

Job Description

NHS Property Services have a fantastic opportunity for an Estates Coordinator in North East London. The role attracts a salary of £30,000- £45,000 & 27-Days Holiday.

Team Contributors play an important role at NHSPS. They work collaboratively with colleagues across the business who deliver for our customers and who keep the business running smoothly. Typically, they are responsible for the delivery of defined elements of the strategy and operating plans.

Their remit includes:

Communicating key messages to team members about work plans and priorities, cascading organisational information to keep them connected to what is happening in the wider business
Contributing to the development of local strategies and plan
Role modelling the values and behaviours and setting the cultural tone of the team
Engaging and collaborating with managers across the business
Embracing and embedding change and other organisational initiatives
Tackling inefficiencies and driving continuous improvement
Embracing, adopting, and embedding technology to enable business outcomes Key Responsibilities

Planning and co-ordination of activities in a portfolio of properties including managing tenant liaison, chair meetings, briefings, or training sessions. Reviewing actions and ensure timely updates are provided to customers on any issues.
Respond appropriately to issues as they arise, ensuring work is delivered within agreed Service Level Agreements (SLAs)
Manage a selection of contracted services in the assigned portfolio and ensuring that contractors work in accordance with NHSPS SLA's and policies and procedures.
To co-ordinate a program of regular inspections and checks with service teams and contractors to include building audits and compliance activities. Produce reports and ensure any actions are identified and risks are mitigated
Responsible for the management of security issues across the sites, including reporting and investigation of incidents, security audits, plan developing, implementing and reporting on action plans resulting from audits.
To identify risks and take the necessary actions and reporting through appropriate mechanisms.
Responsible to the Senior Estates Manager for overseeing the reporting and monitoring of progress for all maintenance, repairs, health & safety, and compliance issues
Work with the Senior Estates Manager to ensure adequate continuity of service is in place to maintain the delivery of services in the event of any adverse incidents
Ensure that property information is managed and updated in the building database and ensure the appropriate recharge of all costs to tenants
Maintain the asset registers for the properties
Act as the occupier liaison contact for any new works carried out in the premises
Responsible for the day-to-day purchase to pay process for your portfolio within budget
Where appropriate (eg. PFI) ensure that all contractual requirements are being met and schedules are being carried out and monitored This role will require you to demonstrate the following Experience, Capabilities and Knowledge

Broad FM and Property experience
Experience of Health and Safety Management and associated safe systems of work
Ability to work as part of a team but also capable of working independently within appropriate Delivery guidelines
Demonstrable experience in dealing with Customers, Partners and the public and dealing with sensitive and confidential information
Experience of working with budgets
Experience of supplier management and dealing with challenging situations
Management and co-ordination of onsite contractor and suppliers (Pre, during & post working activities)
Planning and delivery/implementation skills
Tracking and reporting Key Performance Indicators
Data-driven decision making
Budget management
NHSPS 'engage and enable' behaviours
Stakeholder management
Continuous improvement
Customer focus
People management and coaching skills
Colleague engagement/wellbeing
Taking personal accountability
Relevant legislative/regulatory frameworks
Broad understanding of modern people practices
Knowledge of FM building compliance, Healthcare cleanliness standards
Knowledge of how to engage effectively with local customers colleagues
Knowledge of achieving service delivery KPIs and associated targets
Creation and implementation of effective building maintenance plans
Broad understanding of operational requirements for properties and how to access support within/outside business function
Knowledge of Business Continuity Plans process and implementation
Knowledge and understanding of confidentiality and GDPR
Knowledge FM services.
Knowledge of CAFM systems *Cross functional training and support will be available in these areas

IOSH Managing Safely or relevant qualification in Facilities Management, Property Management, or equivalent proven experience

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