Job title: Health Safety & Facilities & Head Office Administrator

(HS&F & HOA)

Location: Welling, Kent, DA16

Contract Type: Permanent Part-time Contract, 9am – 5pm, Tuesday – Friday.

Salary: £18,692.19 (FTE £23,365.25)

You’ll provide the Health Safety & Facilities Manager with administration support and be responsible for the reception and head office in general. The role is varied and will require strong organisational, and MS Office Skills.

Some responsibilities will include, but not be limited to are:

* To develop and sustain positive working relationships with the Executive Team, all relevant managers, employees, Board of Trustees clients, external partners, and suppliers.

* To liaise with relevant teams to provide administrative support as required.

* To be the first point of contact for people engaging with Bridge Support on the telephone or in person with visitors to the office are being greeted in a professional manner.

* To take minutes at the Health & Safety meetings where applicable and ensure agendas, minutes and actions are distributed within agreed timeframe of the meetings.

* To check and manage the centralised mailboxes for the company

* To work with the Head of Operations providing support with operational administration related matters where required, including but not limited to:

* Support with referrals

* Contract monitoring

* Data inputting and analysis on a monthly basis for client outcomes

* To work with the HS&F Manager in providing support with all areas of office and health and safety administration where required in line, including but not limited to:

* Housing management – Maintenance request procedure

* To be the first point of call for telephone enquiries and direct calls to the relevant member of staff or service and also to sign post calls to other services.

* To arrange catering for Board meetings and other Bridge events.

* To take receipt of post, signed for courier packages and transfer to staff or service as appropriate.

* To undertake general administrative duties which will include photocopying, faxing, scanning documents, mailing, filing and shredding.

Benefits:

Added to SAGE Benefits, X 2 death in service salary, automatic enrolment on a workplace pension scheme (after 3 months). Pro rata 20 days holiday, plus all statutory bank holidays (pro rata). Company Sick Pay after 12 months of continuous service. Mandatory Training is provided when and where appropriate. Future workforce development opportunities which align with the organisation’s ethos and values and its growth.

Applying for a role with our client will open the door to joining an organisation that has been awarded, at excellence level, the healthy workplace charter 2019 and retained its Mindful Employer status for a further two years 2022 – 2024.

Closing Date is Friday 03rd March 2023. The successful candidates will be notified if they have been successfully shortlisted for an interview by Tuesday 07th March 2023.

Interviews will take place week commencing 13th March 2023