Stock Ledger Coordinator | Lifestyle Brand

Permanent

Up to £35,000 + Study Support + Benefits

Hybrid | 3 days in office | SW London

Our client is one of UK's best known retail brands. Impressive background, along with stores across the UK, Ireland and a huge online presence also. As the Stock Ledger Coordinator, you will be a key part within our Finance team ensuring that all stock invoices are processed and paid in a timely manner. As the Stock Ledger Coordinator, you will also be a great business partner with the buying and logistics team to ensure that all stock invoices are matched accurately to purchase orders received to minimise quantity and price variances.

You will also be responsible for processing and paying all personal expenses and company corporate credit cards and ensure company policy is adhered to at all times.

This is a great team to be part of and the company put their people first. This role will also offer long term progression and support if you wanted to also study and progress within the finance team.

Responsibilities:

Stock

Manage the company's stock suppliers – including inputting of stock and sample invoices, matching POs to stock invoices using Microsoft Dynamics AX, approving sample invoices, keeping the trade ledger allocated and up to date, and liaising with suppliers.
Act as main point of contact for any supplier related queries from stock suppliers and internal staff.
Reviewing open POs and correctly dealing with them in the system as stock is delivered.
Preparation of BACS payments for weekly payment run for stock suppliers.
Weekly and monthly forecast of USD requirement for the Head of Finance
Assist with opening letters of credit and ensuring all purchase orders have the correct level of authorisation.
Monitoring debit notes & claiming from suppliers.
Keeping the shortages and pending account up to date.
Reconciliation of supplier statements on a monthly basis.
Assist in weekly stock cash flow preparation.
Expenses

Managing company expense and corporate card process.
Ensure all personal expense claims are accurately processed and reimbursed monthly.
Ensure all corporate card expenses are received and processed in line with month end timetable.
Ensuring that employees comply with Company procedure for claiming expenses.
Other duties

Work with the Head of Finance to improve efficiency of all processes and take on additional duties as efficiency improves.
Month end balance sheet reconciliations.
Carry out any additional duties as required assisting in maximising the potential and efficiency of the Finance department.
Key Skills and Experience Essential:

Previous experience of working within an Accounts department and in an accounts payable function.
Able to demonstrate relevant professional experience/professional or academic qualifications.
Strong numerical skills.
Good Microsoft Excel and IT skills.
High degree of accuracy and attention to detail.
Strong levels of communication and interpersonal skills.
Excellent organisational skills.
Proactive and flexible approach.
Capable of working to tight deadlines.
Ability to prioritise and work well under pressure.
Dedicated and responsible approach to job role.
Ability to work both independently and within a small team.
Flexible in working hours (particularly at month-end).
Desirable:

Experience working in the retail sector.
Systems Knowledge: Microsoft AX Dynamics