Job ID 1158452
Career Level Manager
One of the world's leading international law firms are seeking 5 Team Assistants to join their office in London.
The successful candidates will provide support to the various PA teams and fee earning colleagues. You will have excellent organisational and time management skills with the ability to think ahead. Duties to include:
Assisting with the preparation of Court/Counsel bundles, Deeds and fee earner working papers
File relevant documents in electronic or hard copy files
Assisting with fee earner expense claims, cheque requisitions and other banking related admin in a timely manner
Managing, filing of emails (including hard copy filing where necessary)
Managing the entry of timesheets for partners promptly with accurate use of phase and task codes
Assisting with the billing administration process which may include the creation of pre-bills, editing of bills and narratives, producing bill cover letters, ebilling set-up/submission and posting onto the system
Assisting with making client/matter changes such as adding/amending client addresses, third party payers and making changes to agreed rates at the final billing stage
Supporting with meeting the required WIP, billing and debtor's day's targets by generating client matter reports and rectifying errors and omissions
Assisting with conflict checks, file opening forms, anti-money laundering/agreed rates forms and preparing engagement letters including checking for retainers
Assisting with booking conference rooms, arranging refreshments, equipment, arranging dial-in details and VC set-up and making restaurant reservations for client lunches/dinners
Assisting with travel bookings which include single/return train/flight tickets, hotel and taxi bookings
Assisting with updating client information and relevant databases
Preparing files for archiving and manage return/retrieval of filesThis is a full time role, working Monday – Friday, 9.30am – 5.30pm
Previous experience within an administrative role
Typing speed minimum of 45 wpm
Good knowledge of the Microsoft suite (Outlook, Word, Excel and PowerPoint)To be considered for this opportunity please contact Birchrose Associates for a confidential discussion.
Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.
We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.
PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK